Education · HIPAA
HIPAA for tutor and grader workflows
HIPAA in tutor and grader workflows: what compliance requires, who asks for evidence, and the records to keep.
01 / The rule
What HIPAA requires
Covered entities (health plans, health care clearinghouses and providers that bill electronically) and their business associates, including AI vendors that handle protected health information for them.
- 01Use or disclose PHI in AI tools only for a permitted purpose, such as treatment, payment or operations, or with patient authorization.
- 02Sign a business associate agreement before an AI vendor creates, receives, maintains or transmits PHI for you.
- 03Limit PHI sent to AI tools to the minimum necessary, except for treatment disclosures.
- 04De-identify data by Safe Harbor or Expert Determination before treating it as outside HIPAA, for example for model training.
- 05Get authorization or an IRB or privacy board waiver before using PHI for research, including AI research.
- 06Assess and notify under the Breach Notification Rule if an AI tool exposes unsecured PHI.
02 / In this sector
In a tutor and grader workflow
HHS has stated that PHI in AI training data, prediction models and algorithm data held by a regulated entity for covered functions is protected by the HIPAA Rules. Generative AI tools that memorize or reveal training data can cause impermissible disclosures.
District administrators, school leaders, and student equity teams.
Title VI · FERPA · §504 / IDEA.
03 / Records
Records to keep
- 01Business associate agreements with each AI vendor handling PHI
- 02Data-flow map showing what PHI each AI tool receives
- 03De-identification method records or expert determination reports
- 04Authorizations or IRB waivers for AI research uses
Optional evidence · where Planisphere fits
Keep a record anyone can check
When your team meets a duty, Planisphere can seal the event it reports as a receipt.
A disclosure shown, a review signed, a model change approved: the event your system reports.
The event becomes a sealed receipt, dated and attributed to whoever is signed in.
Paste the receipt into Verify. No account or key.
A record supports your compliance evidence process. It is not a legal finding or a certification. Systems that call Planisphere's gate API can also hold or refuse an action before it runs.
SOURCES
Go back to the source
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